Royalties & Payment Policy

Last Updated: Jan, 2026

This Royalties & Payment Policy explains how royalties, service payments, billing, and financial settlements are handled by Bookbins Private Limited (“Bookbins”, “we”, “our”, “us”).

This policy applies to authors, contributors, partners, and service clients engaging with Bookbins.

1. Scope of This Policy

This policy covers:

  • Author royalties from book sales
  • Payments for publishing and marketing services
  • Event-related payments
  • Digital and physical product transactions

Specific terms may be further detailed in individual agreements.

2. Royalty Eligibility

Royalty payments apply only when explicitly stated in a signed publishing or distribution agreement.
Not all publishing or service arrangements include royalty sharing.

3. Royalty Calculation

  • Royalties are calculated based on MRP/net revenue received, which will be specified
    in the author’s agreement
  • Net revenue excludes:
    • Printing and production costs
    • Platform commissions
    • Taxes (GST or other statutory levies)
    • Payment gateway charges
    • Shipping and logistics costs
  • Royalty calculations depend on reports received from third-party sales channels and may be delayed due to their reporting cycles.

The applicable royalty percentage is defined in the author’s agreement.

4. Royalty Reporting Cycle

  • Royalty statements are generated quarterly, half-yearly, annually or biannually, depending on agreement terms
  • Statements may be shared via email or digital dashboard
  • Discrepancies must be reported within 15 days of statement receipt

Failure to raise disputes within the specified period shall be deemed acceptance.

5. Royalty Payment Schedule

  • Royalties are paid after a minimum payout threshold is met (as specified in the agreement)
  • Payments are processed within 30–60 working days after statement generation
  • Payments are made via bank transfer or other approved digital methods

6. Taxes & Statutory Deductions

  • Authors are responsible for applicable income tax liabilities
  • TDS may be deducted as per Indian tax laws, if applicable
  • GST applicability depends on the nature of services and registration status

Bookbins does not provide tax advisory services.

7. Advance Payments (If Applicable)

  • Advances, if offered, are recoverable against future royalties
  • No royalty payments are made until the advance is fully recouped
  • Advance terms are defined in the publishing agreement

8. Service Fees & Client Payments

For publishing, marketing, and event services:

  • Fees must be paid as per agreed milestones or upfront
  • Delayed payments may result in service suspension
  • All invoices are payable within the specified timeline

9. Non-Payment & Recovery

Bookbins reserves the right to:

  • Suspend services for non-payment
  • Withhold deliverables until dues are cleared
  • Recover outstanding amounts through lawful means

10. Currency & International Payments

  • All payments are processed in Indian Rupees (INR) unless otherwise agreed
  • International payments may incur additional bank or conversion charges
  • Such charges are borne by the recipient

11. Audit Rights (Limited)

Where contractually permitted:

  • Authors may request a limited audit of royalty statements
  • Requests must be made in writing and within a reasonable timeframe
  • Audit costs, unless discrepancies are proven, shall be borne by the author

12. Policy Updates

Bookbins reserves the right to amend this policy at any time. Updates will be reflected with a revised date.

Continued engagement constitutes acceptance of the updated policy.

13. Contact Information

For royalty or payment-related queries:

Bookbins Private Limited
📍 Registered Office:
SF 66, Platinum Plaza,
Navjivan Mill Compound,
Village: Kalol, Taluka: Kalol – 382721,
District: Gandhinagar, Gujarat, India

📧 Publishing: publish@bookbins.in
📧 Support: Support@bookbins.in
📱 WhatsApp: +91 8866989944